REALTOR ACCESS POLICY
We are excited to have you show property at The Black Rock Community and Golf Club. It’s our intent to partner with you and help you be as successful as possible.
Black Rock is a private community and as such, we owe it to our residents to protect their privacy. Please bring “serious” buyers only. In order to view the golf course and/or clubhouse, you MUST be hosted (by staff or a member). No exceptions.
Property Access Procedures:
1. If you are showing property to a client who potentially has an interest in viewing the Clubhouse and/or golf course at Black Rock, PLEASE first call 208.676.8999 or email (kellib@blackrockidaho.com), Randee Goodwin, Director of Member Services, in advance of your visit to ensure availability for a tour.
2. Upon arrival, realtors must check-in at the guard gate.
a. Give a business card to the security guard.
b. Inform the security guard which property (or properties) you will be viewing.
c. The security guard will keep the business card – and issue a Realtor Pass and property map.
3. The Realtor Pass must be visibly displayed on your dashboard while on property.
a. There is useful information printed on the back side of it.
4. Once on property, the realtor is to then call Randee Goodwin, Director of Member Services and confirm the clubhouse and/or golf course viewing (if applicable).
5. Realtors are to exit from the FRONT gate and return the Realtor Pass and map to the security guard. The back entrance/exit is for MEMBERS ONLY.
a. Please report back to the security guard if you viewed additional homes.
Black Rock HOA – Open House Policy for Realtors
ADOPTED May 27, 2026
Property owners and/or listing agents within the Black Rock Community may host Open Houses only with prior approval from HOA Management and in accordance with the following guidelines:
1. Approved Days and Hours:
- Open Houses are permitted on Saturday and/or Sunday from 11:00 a.m. to 4:00 p.m., November through April. During the Club’s peak operational season (May through October), Open Houses will rarely be permitted.
- For questions regarding HOA policies, please contact:
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- Neal Robertson: (208) 660-0612
- John Holecek: (208) 667-1508
2. Approval & Advance Notification
- Agents/owners must submit an Open House request to HOA Management a minimum of 10 business days in advance for approval.
- Contact: Neal Robertson – (208) 660-0612
- Approved Open Houses will be included on a list provided to Security at the Main Entry Gate.
- Guest lists must be submitted at least 48 hours in advance.
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- Guests not on the list will not be granted access.
- Open Houses not approved in advance will not be recognized at the gate.
3. Check-In Requirement
- The agent or owner must check in with Security at the Main Entry Gate at least 15 minutes prior to the start of the Open House.
4. Signage
- No signage is permitted within the community, including banners, balloons, streamers, sandwich boards, or staked signs.
- Exception: One (1) Open House sign may be placed on the property itself during the event.
5. Promotional Materials
- Security personnel will not distribute promotional materials.
- Security will provide visitors with:
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- A list of Open Houses
- Directions or a map to the property
6. On-Site Representation
- A licensed agent or the property owner must be present at all times during the Open House.
7. Guest Access & Gate Procedures
- Only guests on the pre-approved list will be granted entry.
- Security will:
- Record visitor name
- Record vehicle make, color, and license plate
- Issue an Open House visitor pass
- Visitors must:
- Display the pass visibly while in the community
- Return the pass upon exit
8. Visitor Limitations
- Open House passes allow access only for the purpose of attending the Open House.
- Visitors wishing to tour the broader community must schedule a separate appointment with a real estate agent or Club representative.
- All passes must be returned to the Guard House upon departure.
9. Realtor Access
- Licensed realtors requesting access to a specific property must present a valid business card.
- Security will record:
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- Realtor name
- Vehicle license plate number
- A standard Realtor gate pass will be issued.
- Property owners must notify the gate in advance to authorize listing agent access for a defined date range.
10. Closing Procedures
- At the conclusion of the Open House, the agent must contact Security at the Main Entry Gate:
- The agent must confirm:
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- The home is secured
- All visitors have departed
- Security will verify that all issued visitor passes have been returned.
Approved,
John Beletic,
President Black Rock HOA
